Strategies, Policies and Procedures

West Lothian College sets direction through a suite of Strategies, Policies and Procedures; detailed below.

These are available to college staff through the college’s document management system, to students through the Student Association website and to our communities through the college website.

If you have any questions regarding these documents, please contact


Access and Inclusion Strategy

Financial Strategy

Procurement Strategy

People Strategy

Policies and Procedures

Academic Malpractice Policy and Procedure

Admissions and Enrolment Policy and Procedure

Adverse Weather Policy 

Alternative Assessment Arrangements Policy and Procedure

Approval & Implementation of Policies and Procedures

Approval and Removal of Learning Course Policy and Procedure

Assessment Appeals Policy and Procedure

Asset Management Procedures

Attendance and Fitness to Study Policy and Procedure

Business Continuity Policy Framework

Career Long Professional Learning and Development Policy

College Closure Policy - During the working day

College Closure Policy - Outwith College

Complaints Policy and Procedure

Conflict of Interest Policy - Assessments

Copyright Policy 

Credit Card Policy

Data Protection Policy

Discretions Policy

Email & Computer Network Responsible Use Policy

Environment and Sustainability Policy

Equality, Diversity and Inclusion Policy

Equality Impact Assessment Policy, Statement and Guidance

Existing and Former Student Reference Policy and Procedure

Expert Witness Policy

External Assessment Policy and Procedure

Flexible Working Policy and Procedure

Fraud and Corruption Policy and Procedures (incorporating West Lothian College Fraud Response Plan)

Freedom of Information Policy

Gifts and Hospitality Policy

Harassment Policy and Procedure

Health and Safety Policy (Signed)

Independent Review of Learning and Teaching Policy and Procedure

Internal Assessment Policy and Procedure

Internal Quality Audit Policy and Procedure

Internal Verification Policy and Procedure

IT Security Policy

Job Evaluation Policy and Procedure

Job Sharing Policy and Guidelines

Record of Learning and Teaching Policy and Procedure 

Maternity and Family Care Policy

Performance Improvement Policy and Procedure

Procurement Policy and Procedure

Protection of Employment Policy - All Staff

Protection of Vulnerable Groups Policy and Procedure (Staff)

Protection of Vulnerable Groups Policy and Procedure (Students)  

Recruitment and Selection Policy and Procedure

Remote Access Policy and Procedure

Retirement Policy and Procedure

Risk Management Policy & Procedure

Safeguarding Policy

Secure Aquisition and Storage of Assessment Materials Policy and Procedure  

Shared Parental Leave Policy

Smoking Policy

Social Network and Internet Policy

Staff IT Acceptable Use Policy

Staff Menopause Policy 

Staff Secondment Policy

Stress Management and Wellbeing Policy and Procedure

Student Carers Policy 

Student Positive Behaviour and Discipline Procedure

Student Support Policy

Substance and Alcohol Misuse Policy and Procedure

Support Staff Annual Leave Policy

Travel and Subsistence Policy and Procedure

Your Attendance Matters Policy

Value For Money Policy

Whistleblowing Policy and Procedure