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Graduation Ceremony 23rd October 2021

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Event overview

The West Lothian College Graduation Ceremony will be held on Saturday the 23rd of October.

Event Details

The West Lothian College Graduation Ceremony will be held on Saturday the 23rd of October. Here you will find full details of how to register for Graduation, along with information regarding what happens on the day of graduation.

Attendance at the Graduation Ceremony

Attendance, Robing and Guest Tickets

 All students eligible to attend the graduation are required to register their intention to attend. 

To register, you should hire your gown no later than Monday 27 September by logging onto www.academygraduations.co.uk. You should reserve your two free guest tickets, and any photography packages online through Academy Graduations before the close of registration on the above date.

Please note:

  • All students should hire a gown at a cost of £35.00 in order to graduate; please select your completed course from the drop–down menu. Due to current restrictions, and to keep staff and students as safe as possible, Academy Graduations, our gown provider, will post your robe out to you. If you need help on the day with the fitting, staff will be available within No.4 on the Square to help you.
  • As seating in the venue is limited, we are only able to offer a maximum of two guest tickets, and there will be no cost for these tickets. These two guaranteed tickets should be reserved through Academy Graduations no later than Monday 27 September. Please note if you are bringing children to the ceremony they must be allocated one of your guest tickets for health and safety reasons. We will not be in a position this year to offer additional guest tickets due to safety measures that will be put in place.
  • All guest tickets are collected on the day at registration; they are not posted to you. Admission to the ceremony is by ticket only and entry will be refused to non-ticket holders. 

You will receive a confirmation email from Academy Graduations once your order has been processed. Please accept this email as confirmation that you have successfully registered, on the condition that you have paid for the hire of a gown. You must bring a copy of your confirmation email with you or have access to it on your mobile on the day of the graduation as you will be asked to provide it by the robing/photography team from Academy Graduations.

If you need help with registering or clarification on any of the above, please email awardceremony@west-lothian.ac.uk and someone from the will contact you. Alternatively, telephone 01506 427758.

What if Restrictions Change?

If Scottish Government change restriction levels in the lead up to the ceremony, students will be contacted to advise of the change from on campus to an online celebration as soon as possible. Further details and joining instructions will be sent to students in advance.

Win a £50 Gift Card!

As part of West Lothian College’s annual research, we are looking to find out what our graduates have been doing since leaving college.

Please visit https://forms.office.com/Pages/ResponsePage.aspx?id=iUucjAwWfkydNqutbxsdZ_SY1tCeKpFErND9wLuN1wpUNjBNWTZMSjBEVUJHUlNLUDBDN1I4STlGQS4u to complete the short survey.

In taking part you will be automatically entered into a prize draw for a £50 gift card for The Centre. The winner will be selected on 25 October 2021.

Graduation Ceremony - Saturday 23 October 2021 

Arriving at the College

Arriving at the College

You should arrive at the college between 8.30 and10.00 am and be seated by 10.30 am as the ceremony will start punctually. You must be seated at least 20 minutes prior to the commencement of the ceremony otherwise it will not be possible for your award to be presented.

Please inform your guests that, due to restrictions and social distancing, they will not be permitted in the hall. Arrangements have been made for your guests to be seated within the Campus Café and Information Point. Guests will only be admitted with a valid ticket.

When you arrive at the college you should firstly report to the registration desks located in the No.4 on the Square. Please check the boards as you enter the foyer of No.4 on the Square – the lists displayed will confirm what registration desk you should report to.    

You will then be given a blue seating card, which you must keep as it is used by the ushers to direct you on to the stage.

If you are a Special Award winner you will also be given a green card.

If you are the first person in your course of study you will be given a yellow card with the name of the course on it.

Please do not fold these cards or leave them under your seat, as you are need to take them with you onto the stage.

If you receive more than one card, it is important that you keep them in the order that they were given. Please note the instructions on the reverse of the cards.

You will access the hall via the back doors at No.1 on the Square, this is for health and safety reasons and to ensure social distancing. Ushers will be in place to direct you.

On the day of the graduation following the ceremony, gowns should be returned by 1.30 pm to Academy Graduations who will be based in No. 4 on the Square.

Dress Code

All graduating students are required to wear a gown. The ceremony is a formal event and the dress code is smart day wear, black trousers/skirt and white shirt, or National dress.  Please do not wear jeans or trainers.

Ceremony - Presentation of Awards

The arrangements for you for the graduation ceremony are:

8.30–10.00am          Arrive for registration, robing and photographs at No. 4 on The Square

10.30am                    Graduating students seated in the main hall

10.45am                    Platform party process into the hall

11.00am                    Ceremony and presentations

12.30pm                    Close of ceremony

 

  • Graduates will be taken out one at a time to stand at the side of the aisle; follow the person on your right and carry your seat card with you. An usher will let each row know when it is time to move on to the stage.
  • Remain in the order in which you were seated and proceed up the stairs onto the stage when directed by the usher.
  • Your seat card will be taken from you and passed to the Director for your area.
  • Wait for your name to be called and then walk across the stage, the Principal will present you with your scroll.
  • If you are the first student of your course of study, the title of the course will be read out prior to your name.
  • Continue down the stairs where an usher will direct you to your seats.
  • Presentation of Special Awards.

 

End of Ceremony

  • Platform party will lead procession out of the hall
  • Graduating students will process out of the hall a row at a time. An usher will direct you when it is time to leave. You will then be piped out and around the college square to your guests.
  • Make sure that you have all your belongings with you – do not leave anything under or on your seat.
  • Certificates will be available to collect from No.4 on the Square and must be collected by 1.30 pm.

Special Assistance

Please email awardceremony@west-lothian.ac.uk if you will require any special assistance, such as wheelchair access, and a member of staff will contact you.

Receptions

There will be complimentary prosecco and orange juice available after the ceremony for graduates and their guests.

 

Photographs

The college has appointed Academy as official photographers for the ceremony. Photography can be ordered online at www.academygraduations.co.uk.

It is advisable to order your photographs in advance, as the queues for this service can be quite long. The photography area is located in No.5 on the Square, Photography Studio.

 

Arrangements for Car Parking

There is ample car parking at the college. Car parks are located right around the campus and guests are asked to make sure they park only in designated parking bays.  There are also several disabled parking bays at the various car parks.

Smoking

No smoking (including e-cigarettes) is allowed in any of the buildings, entrances to buildings or in the College Square.

 

For further information on the event please read our graduation fact sheet.

 

 

Tickets

  • Date:
    Saturday 23 Oct

  • Time:
    08:30 - 13:00

  • Location:
    West Lothian College