How to do business with us

West Lothian College is committed to obtaining value for money in all its procurement activities and ensuring they adhere to the College’s Procurement Policy, Financial Regulations and wider Procurement Regulations for Scotland and the EU.

Welcome to the West Lothian College Procurement Page

Supplier Message

Suppliers are now able to take advantage of a range of free procurement-related webinars and workshops from the Supplier Development Programme, covering key topics such as Introduction to Tendering, Improving Your Bid Score, and completing the European Single Procurement Document (ESPD).

Membership of the Supplier Development Programme is free. To register, and for more information visit


West Lothian College works in conjunction with the procurement centre of expertise for Scotland’s universities and colleges, APUC (Advanced Procurement for Universities and Colleges), to deliver best procurement practice. APUC Limited works collaboratively with Universities and Colleges in setting up contracts on behalf of the Higher and Further Education Sectors in Scotland.

The College seeks to take advantage of consortia contracts and / or frameworks primarily through APUC.

The College operates in line with the Procurement Journey

For information on the latest contracts available to universities and colleges in Scotland, you can visit the contracts page on the APUC website.

Details of existing college contracts in place can be found on the West Lothian College Contracts Register.

Contract Opportunities

Where the College requires goods, services or works that are not covered by Framework Agreements, the College complies with the following procedures:

£1,000 - £19,999 – 3 quotations 

£20,000 - £49,999 – 3 quotations using the Public Contracts Scotland (PCS) Quick Quote system

£50,000 - £181,302 (Goods & Services) – Competitive Tender via PCS / PCS-Tender

£50,000 - £2,000,000 (Works) - 5 quotations using the Public Contracts Scotland (PCS) Quick Quote system

Above £189,330 (Goods & Services) - GPA Tender advertised on UK Government's Find a Tender

Above £2,000,000 (Works) – Competitive Tender via PCS / PCS-Tender

Above £4,733,252 (Works) - GPA Tender advertised on UK Government's Find a Tender

In line with Scottish Government Procurement Regulations, the College will advertise all procurements above £50,000 on Public Contracts Scotland and through Public Contacts Scotland – Tender,  the Scottish Public Sector eTendering Tool. Registrations to these portals are free of charge.

Suppliers should register with Public Contracts Scotland to be alerted of any procurement opportunities within the College.

West Lothian College recognises its responsibility to carry out its procurement activities collaboratively and in an economically, environmentally and socially responsible manner. Where possible, and in line with legislation, we include sustainability considerations in our procurement activities.

West Lothian College Standard Terms and Conditions.

Contact Us

Any questions relating to procurement can be sent to:

Procurement Coordinator

Useful documents

West Lothian College Procurement Strategy

West Lothian College Procurement Policy and Procedure

West Lothian College Annual Procurement Report 

Supplier Development Programme