Graduation 2017

The West Lothian College Graduation Ceremony will be held on Saturday the 28th of October. Here you will find full details of how to register for Graduation, along with information regarding what happens on the day of graduation.

 

Attendance at the Graduation Ceremony

If you wish to attend the Ceremony you should register your intention to attend by:

  • logging onto www.academygraduations.co.uk no later than Saturday 14 October 2017
  • complete the Registration details to confirm your attendance and to purchase a maximum of two guest tickets
  • complete the Gown Hire details to hire your gown for the Ceremony
  • complete the photography booking form.

If you need assistance with registering please contact Academy Graduations on 0191 251 8472.

Once you have purchased your maximum of two guaranteed guest tickets, if you are interested in applying to purchase extra guest tickets please email awardceremony@west-lothian.ac.uk , advising of how many tickets you wish to apply for and the course you have achieved.

The extra guest tickets will be allocated after the close of registration on 14 October.

 

Win a Free Lunch at The Terrace Restaurant

As part of West Lothian College's annual research, we are looking to find out what our graduates' are up to now following graduation.

Please visit www.surveymonkey.co.uk/r/Destination17 and complete the short destination survey or return the enclosed form to: Marketing Team, West Lothian College Livingston EH54 7EP.

In taking part you will be automatically entered into a prize draw for a complementary lunch for two at The Terrace Restaurant. The winner will be selected on 30 October 2017.

 

Graduation Ceremony - Saturday 28 October 2017

Arriving at the College

You should arrive at the College between 8.30-10.00 am prior to the 10.30 am Ceremony, as the Ceremony will start punctually.  You must be seated at least 20 minutes prior to the commencement of the Ceremony otherwise it will not be possible for your award to be presented.

Please inform your guests that admission to the Hall will not be permitted after the Academic Procession has begun.  Guests will only be admitted to the Hall with a valid ticket.

When you arrive at the College you must firstly report to the Registration Desks located in the Terrace Restaurant.  You will then be given a blue seating card, which you must keep as it is used by the ushers to direct you on to the stage. If you are a Special Award Winner you will also be given a green card. If you are the first person in your course of study you will be given a yellow card with the name of the course on it.

Please do not fold these cards or leave them under your seat, as you are required to take them with you onto the stage.

If you receive more than one card, it is important that you keep them in the order that they were given.  Please note the instructions on the reverse of the cards.

You should register and hire your gown for the Ceremony no later than Saturday 14 October by logging onto www.academygraduations.co.uk

On the day of the Graduation you should collect your gown from Terrace 4, Studio 3 once you have registered.  Gowns should be returned by 1.30 pm.

 

Dress Code

All graduating students are required to wear a gown.  The Ceremony is a formal event and the dress code is smart day wear, black trousers/skirt and white shirt, or National dress.  Please do not wear jeans or trainers.

 

Ceremony

  • Graduates sit in their allocated seat in the Hall, College Street Building.
  • The Principal and guests process into the Hall.
  • Welcome from Mhairi Harrington, Principal and Chief Executive.
  • Guest Speaker.
  • Conferment of Awards: the student procession will then start and the Graduates will be taken out one at a time to stand at the side of the aisle; follow the person on your right and carry your seat card with you. An usher will let each row know when it is time to move on to the stage.
  • Remain in the order in which you were seated and proceed up the stairs onto the stage when directed by the usher.
  • Your seat card will be taken from you and passed to the Centre Head for your area.
  • Wait for your name to be called and then walk across the stage, pausing to shake hands with the Principal and receive your scroll.
  • If you are the first student of your course of study, the title of the course will be read out prior to your name.
  • Continue down the stairs where an usher will direct you to your seats.
  • Presentation of Special Awards.

  

End of Ceremony

  • At the end of the Ceremony you will process out of the Hall a row at a time.  An usher will direct you when it is time to leave.
  • Make sure that you have all your belongings with you - do not leave anything under or on your seat.
  • Certificates will be available to collect from the Terrace Restaurant and must be collected by 1.30 pm.  Any Certificates still to be collected after this time shall be posted to the Graduate.

  

Special Assistance

Please email awardceremony@west-lothian.ac.uk if you will require any special assistance, such as wheelchair access, and a member of staff will contact you.

  

Reception

There will be complimentary tea and coffee available in the Café prior to the Ceremony, and after the Ceremony Graduates and their guests are invited to celebrate together in the Café and Marquee with wine and canapés.

  

Photographs

The College has appointed Academy as official photographers for the Ceremony. Photography can be ordered online at www.academygraduations.co.uk.

It is advisable to order your photographs in advance, as the queues for this service can be quite long.  The photography area is located in Terrace 4, Photography Studio.

  

Use of Cameras at Ceremony

Members of the audience may take photographs, but they may neither (i) move about the Hall in order to do so nor (ii) use flash apparatus.

  

Arrangements for Car Parking

There is ample car parking at the College.  Car parks are located right around the campus and guests are asked to make sure they park only in designated parking bays.  There are also several disabled parking bays at the various car parks.

  

Smoking

Smoking is only allowed in the designated shelters.  No smoking (including e-cigarettes) is allowed in any of the buildings, entrances to buildings or in the College square.

We ask that you only smoke in the designated shelters for everyone's comfort, health and safety.

 

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